Why You Should Hire an Event Planner

When hiring an event planner, the only thing you need to do is tell the amount of money you are willing to spent, the idea you have for the event and the amount and type of people that will attend. Event planners will ensure that you get the cheapest deals and the most professional workers out there as cameraman, transporters, caterers and venues. In other words they will ensure you host an amazing event while staying within the budget.  

Here are 5 reasons why you should hire an event planner:

1. Budget Management

Everyone thinks that hiring an event planner cost much more than DIY planning. This is a common misunderstanding and the cause for many failed events. Because of the rich experience in the field of event planning they have, the amount of money spent at the end of the day will be much smaller than you expected. Event planners will review pricing, bills and discounts. They will also easily recognize scams and unprofessional workers which will save you up on some money, as well on some stress.

2. Stress-Freee Event

With hiring an event planner, you are taking a burden of stress off your back. To organize large groups of people and to monitor everyone’s behavior isn’t an easy job. The event planner will find the ideal catering service, venue, musicians, cameramen, sound equipment, decorations, security guards, you name it. And everything will be according to your wishes and needs.

3. Solving Unplanned Issues

Imagine that instead of the white flowers you ordered, red flowers are delivered on the day of the event. Now imagine how at the same time the venue owner tells you the venue has been flooded. How will you be able to greet your guests, practice your speech or drink a glass of champagne while solving these problems? The answer is simple, with having an event planner protecting your back. All of the unexpected problems will be solved by your event planner and this will enable you to truly enjoy the event you are hosting.  

4. Professionalism

When planning an event, there are lots of things for which you need to think ahead. For instance, parking spaces, venue accessibility and guest transportation. And those are only a couple of things concerning only the venue. To organize a professional and flawless event, one must know every aspect of its planning.

Try to ask yourself this question: Will I waterproof my basement alone if there have been major floods and mold issues occurring? Well, unless you are a professional plumber, the answer is probably no. Each profession has people who own it, so leave event planning to experienced event planners.

5. You are the Boss

Event planners will be controlling every aspect of your event, but for most situations you will have the final word. Allow yourself to be the boss and have someone working on fulfilling your dreams. This is why good communication with the event planners is a must. When you choose one, make sure the event planner understands your ideas and is willing to collaborate and make them come true. The best event planners are the ones which are flexible, creative and know their field.  

Things to Consider When Choosing a Banquet Hall

There are lots of difficulties that can occur while organizing an event. This task can be much more difficult to those of us who have little to none experience in managing and organizing. One of the things you need to do is choose a proper banquet hall that will satisfy the needs of the event you are planning.

Here are the things you must consider before you choose the ideal hall for you:

1. Location

When you organize an event, try to think about the people that will be attending. Make sure that the location of your banquet hall will be reachable to anyone. You can do this by checking accessible roads on an online map application or by consulting with the customer service support of the banquet hall you intend on reserving.

2. Parking

Parking is a big deal when it comes to events. Check if the banquet hall has the required amount of parking spaces. You don’t want people showing up, but having nowhere to park. Also, since EV became popular, you can also check if the parking lot has EV chargers.

If your banquet hall doesn’t offer enough parking spaces, you can organize the arrivals by shared Uber/Lyft/Cab rides. In such cases discounts are possible

3. Flexibility

You must consult with the owners of the banquet hall for date and space flexibility. Some of them are pretty strict when it comes to dates and some events may require postponing. Also, there are many different types of events and maybe yours will be in need of extra space or services like videographers, acoustics and catering that the banquet hall may provide. Check the flexibility of your banquet hall by consulting with the owners, try to think of the ideal solutions together.

4. Insurance

It is normal for things to go astray, especially in big and complicated events. Insurance is essential when you are making your deal with the banquet hall. Some of them don’t even accept hosting an event without prior insurance and some banquet halls may offer to provide you with it. Consult with an insurance agent to figure out the best insurance deal for your situation.

5. Accessibility

Accessibility means that attending the event will be possible for everyone; or that people with special needs can have access to the banquet hall and its amenities. Check your attendance list if you will be having guests with special needs and then check with the banquet hall to see what kind of accessibilities they provide for people with special needs. This list should include specially designed toilets, lifts, refreshment areas, bedrooms, parking lots and entrances.